Workspaces
- 23 Aug 2024
- 2 Minutes to read
- DarkLight
Workspaces
- Updated on 23 Aug 2024
- 2 Minutes to read
- DarkLight
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General
Workspaces are entities which are used to organize content in Mail & Deploy. Every workspace contains:
Every Mail & Deploy instance needs to have at least one workspace and you can - if you want - put all content into that single workspace. It may make sense to create additional workspaces for two reasons:
- It helps organizing your content similiar to organizing files in folders in the file system (e.g. if you have reporting content for your Sales department and reporting content for your IT department you can create two workspaces and place all the content in the respective workspace rather than having everything in one workspace).
- Organizing content in workspaces gives you the option to more finely define who has access to contents within the workspace (e.g. you can create a Workspace Authorization that gives a User a Manage Content permission which enables that user to manage content within the specified workspace; but you do not have to give that user the same permission to manage content in other workspaces).
Properties
Every workspace has the following properties:
| Name | Description |
|---|---|
| Name | The name of the workspace. |
| Send Notification E-Mails | When enabled, notification e-mails will be sent to specified Users and/or User Groups if an execution within the workspace fails. |
| E-Mail Server | The E-Mail Server to use to send notification e-mails. This property is only applicable if Send Notification E-Mails is enabled. |
| Recipient(s) | A list of Users and/or User Groups to send notification e-mails to. This property is only applicable if Send Notification E-Mails is enabled. |
| Qlik Sense Stream Filter | A semi-colon separated string that contains zero, one, or more Qlik Sense Stream/Space names. When adding a Qlik Sense datasource in the workspace only apps that belong to any of the specified streams/spaces will be listed. If you leave this field empty, no filter will be applied. |
| Default E-Mail Server | The default E-Mail Server of the workspace which is the e-mail server that is used for Alerts, Subscriptions, and requests of that workspace. If there is only one e-mail server configured, that e-mail server will be used. If the value (None) is selected the default e-mail server configured in the Server Settings will be used. If a specific e-mail server is selected that e-mail server will be used |
Managing Workspaces
There are various ways to manage workspaces in Mail & Deploy.
Management Service
You can connect to the Management Service user interface of Mail & Deploy and click the Workspaces item in the main menu. This will provide you with a list of all workspaces currently set up in Mail & Deploy.
NOTE
Only users of type Adminstrator may manage datasources through the Management Service. If you don't see the Workspaces item in the main menu, the most likely reason is that you are not a user of that type.
From the workspace list, you can then start to edit or delete existing workspaces as well as creating new workspaces manually.
By clicking the button you can copy items to another workspace. You can select the target workspace as well as datasources, reports, tasks, and value tables to copy.
API
You can programmatically manage workspaces using the API of Mail & Deploy.
WARNING
If you delete a workspace, all of the content of that workspace ({LINK:Administration\Datasources\Introduction}Datasour)
Security
You can control access to a workspace using Workspace Authorizations.
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